Mautic Implementation Service
From migration to full adoption. A structured process for teams moving to Mautic from HubSpot, Salesforce, or other major platforms.
%
Cost savings vs Hubspot*
%
Cost savings vs Salesforce*
Average implementation time
6 to 12 weeks
Mautic Top 10 Company
2024 & 2025
*Percentage based on a 3-year estimate. Learn more
Major platforms supported
Custom plugins & integrations
WCAG-compliant email design
Team training & e-Learning
Main risks
Why most Mautic implementations fail?
Most teams don’t fail because of the tool.
They fail in how it’s set up, migrated, and adopted.
Data breaks during migration
Contacts, fields, and history don’t always map cleanly between platforms, leading to data loss, sync issues, and unreliable segmentation.
Copying the old system
Teams replicate what they had before instead of adapting to Mautic capabilities, limiting campaign performance from the start.
No internal ownership
Without clear structure and training, teams rely on external help, reducing the long-term cost efficiency Mautic is designed for.
decision
Doing it yourself vs.
working with a specialist
Mautic can be self-implemented, but most teams underestimate what it actually takes. Here's what each path really looks like in practice.
Internal time, mistakes, and rework add up fast.
Production-ready setup often takes months.
Milestones defined upfront.
Full audit trail and rollback control.
Adoption is slow and inconsistent.
Delayed answers and no context of your system.
Ongoing support and performance guidance.
No strict deadlines.
Time available to experiment and learn.
Migrations from major platforms.
Complex setups, integrations, or tight timelines.
Our process
A structured path from decision to adoption
Each engagement follows a defined five-phase delivery model. You don't need all phases, but you'll know exactly where you are, and what comes next.
01
Assess & Plan
Audit your current platform, data structure, and integration stack. Map what needs to migrate, what can be rebuilt better, and where the risks are. Produce a scoped delivery plan before a single line of code is written.
Discovery call
Stack audit
Data mapping
Requirements doc
02
Architecture & Plan
Stand up your Mautic environment: managed hosting or client-owned infrastructure. Execute the data migration with full audit trail. Build and test any custom plugins or third-party integrations required.
Hosting setup
Data migration
SMTP
Custom plugins
CRM integration
03
Configure & Automate
Build the automation strategy around your actual buyer journeys. Design and code email templates to your brand standards, including accessibility compliance. Configure scoring, segments, and campaign workflows.
Automation strategy
Lead scoring
Segmentation
Email design
WCAG audit
04
Train & Enable
Live training sessions tailored to your team's roles and Mautic configuration. Supplemented with custom e-learning modules that stay in your organisation, not generic documentation your team won't read.
Live sessions
Custom e-Learning
Role-based training
SOPs
05
Support & Optimise
Ongoing retainer for platform maintenance, performance reviews, and continued development. Monthly check-ins, priority support, and proactive updates as Mautic evolves.
Ongoing support
Monthly reviews
Platform updates
Priority access
Real feedback
From teams who made the move
“Working with Ricardo has been an absolute pleasure. Ricardo combines creativity with strong Mautic technical expertise in email development and automation, making collaboration seamless and highly productive. Ricardo consistently delivers on time, communicates clearly, and elevates every project he touches.”
Tomáš Poner, Founder of Vyhraj.CZ
Client since 2025
“Crafting.email really helped us achieve the perfect way to communicate with new and existing clients. Their custom designs helped us achieve a boost of 30% on project inquiries and created a fast channel communication with our clients. A true game-changer in comparison with the old format.”
Augusto Frutuoso, CTO at ATCO
Client since 2024
Who this is for
Built for companies ready to
own their marketing infrastructure
Not every project is the right fit, here’s where we deliver the most impact.
Good fit
Switching from high-cost platforms
Companies looking for predictable costs
Teams already using or planning multi-step automations
Companies with GDPR or data sovereignty requirements
Building a long-term marketing system
Not a good fit
Early-stage startups with small databases
Looking for a simple tool with minimal setup
Projects that need to go live in under 1 month
Data ownership is not a priority
Choosing tools based on ease over flexibility
Ownership & compliance
Why Mautic is the smarter choice?
Full control over your data, infrastructure, and costs - without vendor lock-in or per-contact pricing.
No third-party exposure to GDPR or CLOUD Act conflicts, and complete flexibility to build campaigns, automation, and integrations without platform limitations.
Across industries
Experience that goes beyond a single industry
Each industry brings different challenges: from compliance to scale.
We adapt Mautic to fit real-world constraints.
SaaS & Tech
eCommerce
Finance
Education
Public Sector
FAQS
Common questions
How long does a full implementation take?
Most projects take between 6 to 12 weeks, depending on complexity, data migration, and integrations. We define clear milestones upfront so your team knows exactly what to expect at each stage.
Do you handle migrations from HubSpot or Salesforce?
Yes. We have experience migrating from platforms like HubSpot, Salesforce and others as well, including contacts, custom fields, and automation logic. Each migration is validated before go-live to minimise data loss and ensure continuity.
Can we host Mautic on our own infrastructure?
Yes. You can host Mautic on your own servers or use our managed hosting.
We guide you on the best setup based on performance, security, and scalability needs.
What happens after the implementation is complete?
We don’t disappear after go-live! Your team gets training, documentation, and optional ongoing support, so you can maintain and evolve your setup independently.
Do we need technical knowledge to use Mautic?
No, but proper setup and training are essential. We configure the platform and train your team so day-to-day usage (campaigns, segments, emails) becomes straightforward.
Can you build custom integrations or plugins?
Yes. We develop custom plugins and integrations when needed: including connections to CRMs, APIs, or tools like n8n. This ensures Mautic fits your existing ecosystem.
Plan your Mautic implementation
Let’s start with a 30 minute discover call - no commitment.
Just a direct conversation about your platform, your data, and
what a realistic implementation looks like for your team.
Our team is available
From our blog
What we’ve learned from real Mautic projects
Every article is based on real implementations: migrations, automation, and day-to-day usage across real teams. Detailed comparissions and unbiased.
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